December 19, 2017

Bookkeeping

Happy Data’s approach to bookkeeping focuses on 3 things:

CHART OF ACCOUNTS

Let’s get down to it. At the end of the day what you really want to know is, “Did I make money this year?” This is the primary function of your books. But sometimes what we call income and what we call expenses isn’t black and white. Should you record that down payment you received for a large, multi-year project as income in this year? With Happy Data’s bookkeeping service we’ll make sure your income and expenses are optimized at every step.

PROFIT CENTERS

If your business operates in more than one location have you ever wondered which location is more profitable? Are you a farmer who sells produce to retailers as well as through a CSA and wondered if the CSA is worth the effort it takes? When Happy Data does your bookkeeping, we’ll make sure you can answer these questions at a glance and in real time, by tracking your income and expenses by profit center.

PRODUCTS

Products, you know, those things that you sell. They might be actual items, but you could also be selling intangible things, such as events. Do you know which of your products make money? Are you certain that the staff time it takes is worth the money you get for them? Happy Data’s bookkeeping service will ensure that in addition to the high-level reports, you can drill into your data to determine how individual products are contributing to your income and expenses.

What We Offer

On Site Bookkeeping

Let us come to you! We will establish a regular time when we come and work alongside you in your office. Your information stays in your office and in your control at all times, and we are within an arms reach when something comes up. As an on-site client you will receive regular service from the same Happy Data team member each time. However, once a quarter they will bring another team member with them to cross-train.  This way, if your primary bookkeeper gets sick or goes on vacation, your service remains uninterrupted.

Happy Data On-Site Bookkeeping Includes:
A dedicated Happy Data team member on your site on a weekly, bi weekly or monthly schedule
Your books are kept in the bookkeeping system you provide
A cross-trained Buddy Bookkeeper, to cover in times of need
Regular, full-service bookkeeping including accounts payable, accounts receivable, sales taxes, payroll and payroll taxes
Report Preparation, including insurance audits and custom board reports
Year-end reporting including 1099s, W2s and preparation of financial statements for your tax preparer

Cost:  $35/hr

Temporary Support & Training

We can help you bridge a gap when you are searching to fill a position or have a bookkeeper on leave. Our fully-trained team members can come in and keep things rolling from the moment we walk in the door. Depending on your needs we can simply make sure the bills are paid, or we can give your bookkeeping a full review and clean-up to make sure everything is ready for your new employee. When you have found the right person for your position, we can even help to train them.

Cost: $35/hr

Remote Bookkeeping

With remote bookkeeping we work from our office and agree on how you will deliver necessary paperwork to us. This can be as easy as snapping a picture of paperwork with your phone, dropping paperwork off at our office, or forwarding important mail to our address. As an off-site client you will receive regular service from the same Happy Data team member. However, once a quarter we will cross-train another team member so that if your primary bookkeeper gets sick or goes on vacation, your service remains uninterrupted.

Happy Data Remote Bookkeeping Includes:
Regular attention to your books in our office
Your books are kept in Quickbooks Online, Quickbooks Desktop or Excel
We maintain your records
A cross-trained Buddy Bookkeeper, to cover in times of need
Full service bookkeeping, including account reconciliation, accounts payable, accounts receivable, sales taxes, payroll and payroll taxes
Report preparation and creation, including insurance audits and custom board reports
Year-end reporting including 1099s, W2s and preparation of financial statements for your tax preparer

Cost: $30/hr + the cost of software

Procedure Manual Creation

Let Happy Data create a custom bookkeeping manual for your organization. We will tailor the procedures to they way you do things, and collect important information such as passwords and account numbers in one place. Now when you have transitions in staff you don’t have to spend hours training a new employee. You will receive 1 printed copy and 1 digital, editable copy of the manual so you can keep updating it as your organization grows.

Cost: $500, existing bookkeeping clients get a 50% discount